45.05 Paycheck Delivery, Chancellor's Office Business Policies & Procedures

Purpose:

To establish policies and procedures associated with paycheck delivery.
  • Note: Payday is always the last working day of each month.

Policy:

Employees are strongly encouraged to receive their monthly payroll via direct deposit.  Monthly earning statements are available to employees through Chancellor's Office Employee Self-Service. 

Procedures:

1.  Employees complete an Electronic Deposit of Payroll Funds and Accounts Payable Reimbursements form.  

  • Net pay may be split between more than one account
  • A blank voided check(s) is required to verify bank routing and account numbers

2.  New electronic deposits are pe-noted the first month to verify bank routing and account numbers.

  • Pay will be issued by physical check the first month and sent via US Mail to the employee’s home address, or hand-delivered if the employee is located in the Corvallis office.
  • Paychecks may NOT be cashed until payday.
  • Paychecks that are returned due to an incorrect address are held in the Controller’s Division by Business Services until claimed.

3.  The month after the pre-note is verified, the employee’s pay will be deposited electronically by 8 a.m. on payday each month.

4.  The employee’s earning statement may be viewed and printed by the employee through Chancellor’s Office Employee Self-Service.  

Forms: